Finance and Admin Assistant

Red61 is a successful live event ticketing software company, providing software to venues, festivals and events around the world. We are the ticketing solution that drives sales for the largest arts festival in the world, the Edinburgh Festival Fringe, as well as other clients across the UK, Canada, Australia, New Zealand and the US.

Position Overview:

Salary £28,000 - £32,000 per year pro rata

**Applicants must have the right to work in the UK. **

Remote working with regular attendance required at Edinburgh office.

We are seeking a highly organised and detail-oriented Finance and Admin Assistant to join our team in Edinburgh. Working with the Financial Controller, you will provide crucial support in financial operations and general administrative tasks. Your role will involve maintaining financial records, processing invoices, managing expenses, and assisting with administrative duties to ensure the smooth operation of our organisation. The ideal candidate should possess strong numerical skills, excellent attention to detail, and a proactive approach to problem-solving.

Finance Administration

• Liaise with Financial Controller on day-to-day accounts matters.
• Process purchase invoices (via Dext & Xero) and resolve queries with suppliers.
• Input payments at banks for authorisation.
• Management of company Pleo account.
• Liaise with Ops team to obtain sales reports for invoicing.
• Raise sales invoices and maintain invoice schedule.
• Resolve customer queries on sales invoices.
• Debtor management - working with Account Manager where required.

• Support Financial Controller during audit process.
• Misc. financial admin e.g., Administer PayPal/ Ride2work / Childcare vouchers schemes.

Payroll & Pension Administration

• Liaise with payroll suppliers in UK, Canada, and Australia re weekly and monthly payroll.
• Maintain payroll records.
• Input monthly staff wages at bank for authorisation.
• Workplace Pension administration and compliance/onboarding new employees into scheme.
• File workplace insurance schemes in Canada & Australia.
• Ensure completion of annual payroll returns - Canada & Australia.

Human Resources

• Finalise job specs for recruitment.
• Place advertisements via Recruitee.
• Liaise with recruiters.
• Collate applications and liaise with managers re shortlist.
• Liaise with applicants / Coordinate interviews.
• Seek references / provide references for ex-staff.
• Gather new permanent staff start information, carry out checks, issue contract & other documentation.
• Co-ordinate the process of onboarding new starts via New Start Checklist.
• Maintain staff handbook.
• Maintain staff annual leave and sickness records.

Qualifications and Skills:

• 3 years + proven experience in finance and administrative roles.
• Experience with Xero, Dext, Wise accounting systems preferable.
• Strong numerical and analytical skills with a keen eye for detail.
• Excellent organisational and time management abilities.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Effective written and verbal communication skills.
• Ability to work independently and collaborate with cross-functional teams.
• High level of integrity and discretion in handling confidential information.

Benefits:

• Pension scheme
• Ride to Work tax-free cycling
• Employee Assistance Programme
• Professional development and growth opportunities as the business develops
• Collaborative, inclusive and flexible WFH environment.