Document Controller
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This vacancy has been independently reviewed by the OppaJob Transatlantic Career Intelligence Desk to confirm authentic direct employer recruiting, verify compensation transparency, and eliminate applicant processing fees.
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Position Overview & Specifications
JOB PURPOSE
To work closely with the project team both internally and externally, coordinating and supporting company procedures maintaining transparent, up to date and easily traceable documents. This role requires logical thinking and exemplar organisational skills and will often require working to strict deadlines. The role will be responsible for resolving all document control conflicts and ensuring that adequately trained resource is always available.
Secondary to document control, provide an efficient administration service to the site team ensuring the requirements of the site team and project are met.
MAIN RESPONSIBILITIES
DOCUMENT CONTROL
- Quality and compliance checks on documents
- Filing and organisation of documents (both electronically and/or hardcopies)
- Control over documentation modification, distribution, issuance during its whole lifecycle
- Distribution of documents to relevant people/organisations
- First line contact in case of escalation of a document control related issue
- Training of all users both internal and external
- Electronic Document Management System Superuser
- Own and administer document control system
- Clarification and technical authority role for document control issues
- Co-ordinates a team of document controllers/administrators
- Ensures document controllers/administrators are adequately trained
- Ensures commitment, support and buy in from internal and external interfaces
- Development and implementation of system and process
GENERAL ADMINISTRATION
- Assist with general administration requirements of the project and office.
- Greet visitors to the site.
- Manage security requirements with regard to security registration, inductions, vetting, approval and access for all site personnel.
- Assist with the management of meetings, facilities, refreshments etc.
- Help in keeping offices and facilities clean and tidy.
- To undertake any other duties and responsibilities that may be reasonably expected within the nature of the post on an adhoc basis.
WORKING HOURS
- 39 hours per week
- 08:00 to 17:00 Monday to Thursday and 08:00 to 16:00 Fridays with a 1-hours unpaid break each day
BENEFITS
- 22 Days Holiday, Plus Bank Holidays
- 5 Days Company Sick Pay
- UK Healthcare Cash Plan
- Standard Company Pension
Job Types: Full-time, Permanent
Salary: £33,000.00-£38,000.00 per year
Benefits:
- Company pension
- Free or subsidised travel
- Free parking
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Document Controller roles across R W Armstrong Group Ltd.'s corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £33,000 - £38,000 bracket, including retirement vesting and health parity.
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