Office Assistant

Job Advert

About PneumoWave: Based in central Scotland within easy reach of both Glasgow and Edinburgh, PneumoWave is a Digital Health company developing highly innovative monitoring solutions. PneumoWave’s technology is designed to detect and alert to life-threatening events, reducing preventable deaths from respiratory illness.
Following significant investment, we are seeking an Office Assistant for our main office at Eurocentral. This role may be suitable for part-time working but requires a minimum of 3 days per week.
Responsibilities include:

• Develop and maintain effective general office practices.
• Office facility management, including contract for utilities, general suppliers and support services, and liaison with business park management.
• General Health & safety admin
• Support planning and booking for travel.
• Tracking and organising staff training and team development activities.
• Support the induction / onboarding process for new staff.
• Support purchasing, shipping and receiving of products and materials.
• Manage the visitor experience for customers, investors, board members, auditors and interview candidates.
• General Admin support for all departments as required
• Other business management support, depending on business needs and experience (training will be provided where required).

Qualifications & Experience:

• At least 2 years relevant experience in office administration with teams of 10 or more people
• General H&S and HR awareness
• Knowledge of GDPR.

Skills:

• Ability to work on own initiative with minimal direction
• Organised and efficient in work practices
• Good business and commercial awareness.
• Computer literacy and comfortable working with multiple software systems.
• Use of basic accounting / book-keeping software.
• Contract management and negotiation.

Desirable but not essential

• Bookkeeping
• IT support experience.

This is a key role at PneumoWave requiring a dynamic, efficient, detail oriented, problem-solving approach. You will be encouraged and supported in continuously developing your range of skills.
We may consider well-qualified applicants who do not meet 100% of the requirements above.
PneumoWave Benefits: PneumoWave offers a competitive salary based on experience, and the following additional benefits:

• Company pension
• Flexible working schedule
• Employee discounts through Salary Extras
• Employee assistance programme
• A chance to grow with an ambitious MedTech company.

Pneumowave is an equal opportunities employer committed to creating a positive and inclusive working environment to maximise the potential of all staff, providing equal opportunities in all aspect of employment and avoiding any discrimination at work.