Part-time - AO - Contract Management Team Administrative Officer

Details

Reference number

276409

Salary

£22,758 Per Annum (Pro rata for part time)

Job grade

Administrative Officer AO

Contract type

Permanent

Business area

MOD - Strategic Command - Defence Medical Services

Type of role

Administration / Corporate Support

Working pattern

Part-time

Number of jobs available

1

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Coltman House, Whittington, Lichfield, WS14 9PY

About the job

Job summary

Defence Medical Services are looking for a friendly and hard working AO to join their team at Coltman House. The role is a part time and is offered for 32 hours per week to be based over Monday to Friday.

Job description

The successful person will support the Contract Management Team to enable the effective delivery of Flexible Healthcare Workers for Primary Healthcare.

Person specification

Responsibilities include but are not limited to:

• Completing reconciliation of contractor supplier invoices, collating Ministry of Defence (MOD) time-sheet data from electronic sources and comparing to data provided by suppliers. Record variation and seek additional information from relevant stakeholder through appropriate channels. Ensure electronic records of all financial documentation are retained on SharePoint and HEO is informed of any discrepancies.
• Providing telephone support to the Flexible Healthcare Worker (FHW) User Community responding to calls in a timely manner and redirecting calls to the most appropriate team member.
• Managing the Contact Management Team (CMT) Multi-user email inbox assigning incoming mail to the appropriate team member and highlighting any mail of an urgent nature to ensure it is acted on in a timely manner.
• Responding to contractor emails which reject placed demand orders ensuring both suppliers are aware of rejection and liaising with submitters, providing support and guidance, to ensure all demand orders are effectively resubmitted.

Please refer to the attached Terms of Reference for a full list of duties.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Working Together
• Leadership
• Communicating and Influencing
• Seeing the Big Picture

We only ask for evidence of these behaviours on your application form:

• Changing and Improving
• Leadership
• Seeing the Big Picture

Benefits

• A culture encouraging inclusion and diversity
• A Civil Service pension
• Free Parking
• Access to Gym, tailoress, hairdresser & Barber
• Shop & Canteen on site

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working from home as a personal choice (if the role is suitable for this). If you are successful, any opportunities for hybrid working will be discussed with you prior to you taking up your post.

The sift will be completed within 5 working days of the vacancy closing date. Interviews will be held at HQ Defence Medical Services Whittington, Coltman House on a date to be confirmed.

There will be no reimbursement for any travel expenses for the interview.

Please note the salary will be pro-rata where part time hours are undertaken.

All employees joining Ministry of Defence who are new to the Civil Service will be subject to a 6-month probation period (unless otherwise advised) effective from the employment start date. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact dbscivpers-sgdmsresourcingteam@mod.gov.uk.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Nathan Kedward Email : nathanmarshall.kedwards941@mod.gov.uk

Recruitment team

Email : DBSCivPers-SGDMSResourcing@mod.gov.uk

Further information

Please see the Further Information document