Army – Discipline Clerk

Details

Reference number

291347

Salary

£22,758

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Army - Discipline

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Tidworth : Jellabad Barracks

About the job

Job summary

The British Army protects the United Kingdom’s interests at home and abroad, providing a secure environment in which all British citizens can live and prosper. The Civil Service provides critical support to the Army in the delivery of its outputs. It is a diverse workforce that supports the Army across a variety of functions and professions.

Headquarters South-West (HQSW) formed as a stand-alone Regional Point of Command (RPoC) on 01 September 2016 and comprises of a fully coordinated staff including regular army, civil service, Full Time Reservists (FTRS) and part time Reservists. Together we look after the Army’s interests in the seven counties of the south-west including the Isles of Scilly and Channel Islands. Cantered around the Four Pillars of ‘UK (United Kingdom) Operations’ ‘The Firm Base’ ‘Engagement’ and ‘Cadets,’ the breadth of our responsibilities is wide and varied, from assurance of the Field Army to response and command of UK Resilience Operations, all tasks that underpin the success of our Army on operations. Finally, our largest annual output is the delivery of the largest outdoor youth activity in the UK, Ten Tors.

Job description

An opportunity has arisen for a AO Discipline Clerk to join a team of five within Headquarters South West!

We are looking for someone who is methodical and proactive in their approach with the ability to work independently, manage own workload, prioritise where needed and good interpersonal skills.

If you believe you have the skills, then we would love to hear from you!

The clerk will help in the smooth running of the Office, the post will provide specialist clerical support to the Higher Executive Officer (HEO)often dealing with sensitive material to also include; ensuring information on disciplinary cases is current and up to date, photocopying, labelling and distributing casework documentation.

Person specification

Provide Bde level weekly assurance of information entered onto Joint Personnel Administration (JPA) by the Units in accordance with Casework Assurance check sheets. Monitor and where necessary enter data onto JPA using external correspondence received from agencies. Provide advice and support to unit on JPA and discipline related issues.

Assure Warning and Sanctions case files once received from units ensuring compliance with check sheets prior to sending to Casework Assurance for case closure.

Open and maintain confidential hard copy and JPA case files for all Service Law, Warnings and Sanctions, Service Complaints and ACF cases held within HQ SW.

Manage and maintain the Discipline electronic and paper filing system and management of the Group Mailbox.

Produce Discharge packs ensuring Unit has met the accurate requirements for discharge, for Commander Southwest to approve prior to sending to DM(A) for final authority.

Undertake any other tasks related to post as advised by team.

Further benefits of working in HQSW are:

HQ SW encourages a blended working pattern of remote and in-office working, and the successful applicant will be provided with a MOD laptop to facilitate flexible working. The HQ is located within Tidworth Garrison and has ample parking and amenities including shops and a gym.

Required MOD courses

As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive work environment policies, excellent career prospects and a job that makes a difference.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Making Effective Decisions
• Managing a Quality Service
• Working Together
• Communicating and Influencing
• Leadership

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced maternity, paternity and adoption leave
• 6 days special leave per year which can be used for volunteering activities

• The post does not offer relocation expenses.

  External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

• MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

• Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

  
  Please note, expenses incurred for travel to interviews will not be reimbursed.

  
  Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”

• The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Applications will be sifted on all Behaviours, but in the event of a significant number of applications, an initial sift will be conducted on the lead 1 or 2 Elements/Behaviours: In this instance the remaining elements will be tested at interview.

Candidates will be required to provide a statement of suitability

Please note that it is essential that your personal statement is aligned to provide evidence that you have the knowledge and recent practical experience for each of the following selection criteria in your application:

• We are looking for someone who is methodical and proactive in their approach with the ability to work independently, manage own workload, prioritise where needed and good interpersonal skills.

At application and interview you will be accessed against the following: -

Behaviours:

Leadership

Delivering at Pace

Managing a Quality Service

Communicating and influencing

Application sifting is scheduled to take place as soon as the advert will close.

Interviews will take place at HQSW, Tidworth as soon as possible after the sift. A minimum of 2 full working days’ notice will be provided for interviews.

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Claire Young Email : claire.young156@mod.gov.uk

Recruitment team

Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. Please refer to the attached Candidate Information guide.